Pursuant to Article VIII of the existing Constitution of the Chiang Mai Expats Club (CEC), dated 24 May 2025, we the Members of the CEC, hereby adopt this amended Constitution to replace and supersede the existing Constitution, adopted on 28 January 2022.
A. The club is called the "Chiang Mai Expats Club," or "CEC." Its purpose shall be to serve and help expats expand friendships and improve their quality of life by exchanging advice and information. CEC operates with the theme of "Expats Helping Expats" to reside safely and legally in Thailand and to adapt to and understand the local customs and traditions.
B. CEC is operated as a not-for-profit social club, with the club owned by a partnership made up of the current Board of Directors and held in trust by them for the benefit of those persons who now, or in the future, may be admitted to CEC membership.
C. The assets of CEC include but are not limited to the following:
- The membership databases.
- Email lists.
- Websites.
- Social media accounts.
- Bank accounts.
- Cash collected from CEC activities.
- All equipment used to conduct meetings.
- The name Chiang Mai Expats Club, CEC and variants are the exclusive property of the CEC, as originally established in 2005.
D. Should the current Board of Directors not be willing to form the necessary partnership the Board of Directors shall call an emergency general meeting not to be called after the fourth Saturday of the next month giving a minimum of 14 days notice to the membership or at the next regularly scheduled general meeting whichever occurs first.
E. At that point, the membership shall hold emergency elections to elect a Board of Directors willing to form the partnership. Failure of the membership to select a Board of Directors willing to form the partnership then the Board of Directors shall proceed immediately to liquidate the assets and dissolve the club and shall be exempt from Article VI of this constitution.
A. Membership in CEC is open to all who wish to further the objectives of CEC, and shall not be discriminated against on the basis of race, sex (including sexual orientation) and gender identity, pregnancy, religion, national origin, disability (physical or mental, including status), age, military service or affiliation, bankruptcy or bad debts, genetic information, or citizenship status. Membership may entail a one-time joining fee, plus other fees for admission to events, as set by the Board of Directors to offset costs and any other reasonable fees set by the Board of Directors from time to time. Every Member shall respect the laws of Thailand and act honorably toward other CEC Members or they may be suspended and or expelled from the club by the Board of Directors, as described in the Bylaws.
A. CEC is under the control of its members who delegate management of CEC and its property and other assets to a Board of Directors who have been elected, appointed, or removed as provided for in the Bylaws. The Board of Directors determines the policies and manages the affairs of CEC, and the Board of Directors can establish Bylaws and take appropriate action to ensure their observance.
B. Members are eligible to become Directors provided they have been Members of the CEC for six (6) months prior to the Annual General Meeting; however, the Board of Directors, at its discretion, may shorten or waive this membership time requirement with respect to any appointments the Board may make to reach either the desired minimum of 7 Board members or a maximum of 11 Board members.
C. No Director may return to the Board within three years of being voted off the Board, by the other Board members.
D. To ensure convenient and efficient management, it is desired that there shall be between 7 and 11 members of the Board of Directors; however, in the event that less than 7 Directors remain in office (due to death, illness, removal, or resignation) or less than 7 Members are validly nominated to any new Board of Directors, the remaining Members of the Board (old or new) shall constitute a valid Board of Directors and shall have all the powers of a Board of Directors. Further, such old or new Board shall attempt in a prompt manner to appoint enough new Board Members to reach the minimum desired level of 7 Directors but, pending any such appointment(s), the remaining Members of the Board shall have full powers to act on behalf of the CEC.
E. The Board shall have the ability to establish permanent and ad-hoc teams to manage matters such as management of all meetings, social events, planning of holiday parties, special outings, publicity & marketing, charity projects, etc. These teams will work under the direction of the Board and be responsible to an appointed Board member.
F. The Board of Directors shall hold a formal meeting at least six times annually, with one week's notice being given to the Board members of the meeting. A quorum of the Board, as defined in the Bylaws, must be present for a Board meeting to proceed. In case of a tie vote on a specific agenda item, the President shall have the casting vote which will always be in favour of the status quo.
A. Since CEC is a social club, reasonable effort will be made to have speakers or programs of general interest at each general meeting. In addition, other events may be scheduled on a regular or irregular basis for the entire membership. These meetings are open to both members and guests.
B. The Annual General Meeting (AGM) will be held in January in addition or in lieu of the regular meeting for January. The primary purpose of the AGM is the election of members of the Board of Directors (if such election is necessary pursuant to the Bylaws) and review of the activities of the Board for the past year including an overview of the current membership and financial records.
If at any time the Board is at risk of operating while insolvent, the Board of Directors must promptly notify the Members and to call an Extraordinary General Meeting of Members as soon as practicable (within 30 days) to address the situation.
If circumstances indicate that dissolution of CEC is necessary, such dissolution will take place after a majority two-thirds of Members present at a General Meeting, vote in favour of such dissolution. The Board of Directors shall liquidate the assets of CEC and donate the proceeds to local organizations that serve both Thai and foreign residents in need, all as directed by a vote of the Members at such General Meeting. After all legal obligations are settled including all costs necessary to dissolve the partnership, pay any obligations including taxes or fees owed, they are to donate the excess proceeds to local organizations that serve both Thai and foreign residents in need, all as directed by a vote of the Board of Directors or such a committee appointed by the Board of Directors for this purpose.
The Constitution of CEC may be amended by a two-thirds majority of the Members present at an Annual General Meeting convened in accordance with procedures established in the Bylaws. The Board is the final arbiter of the meaning of the Constitution of CEC.
The Chiang Mai Expats Club (CEC) publishes various types of information for the purpose of helping fellow expats become acclimated and thrive in Chiang Mai. While we try to keep such information current and accurate, we do not have sufficient resources to provide assurance as to timeliness and accuracy. We advise members to confirm the information for themselves.
Mail Address:
P.O. Box 166 Phrasing Post Office สำนักงานไปรษณีย์ พระสิงห์
43 Samlan Rd., T. Phra Sing, A. Muang 50200
43 ถ.สามล้าน ต.พระสิงห์ อ.เมือง จงเชียงใหม่ 50200
Chiang Mai
Email is preferred method of communication.